Services

Subject Access Requests (SAR)

A request by a patient, or a request by a third party who has been authorised by the patient, for access under the GDPR (and DPA 2018) is called a Subject Access Request (SAR). If you want to see your health records, or wish a copy, please complete a Practice Subject Access Request Form which you can complete online or please contact the Practice and we will provide you with our paper format.

Contact will, subsequently, be made by the Practice to arrange a time for you to come in and collect or read them. You don’t have to give a reason for wanting to see your records and there is no charge for this service. You willl however be required to produce proof of identity before being allowed to read them.

The Practice has up to 28 days to respond to your request. If additional information is needed before copies can be supplied, the 28-day time limit will begin as soon as the additional information has been received.

The 28 day time limit can be extended for two months for complex or numerous requests where the data controller (usually your Practice) needs more time to collate and supply the data. You will be informed about this within 28 days and provided with an explanation of why the extension is necessary.

Please complete the  Admin request form

 

Letters and Forms requests

For private GP letters and Medical Reports please complete the Admin Request Form

Please allow up to 8 weeks for the completion of insurance medical reports. As this is private administrative work undertaken in addition to NHS patient care, each report requires careful review by a GP and processing times may vary depending on workload.
 
Please note: that we are unable to complete the eyesight assessment section of DVLA HGV medical forms. You will need to arrange this with a registered optician.

 

Pregnancy Notification to the practice

Congratulations on your pregnancy!

If you have recently found out that you are pregnant, please let us know as soon as possible. Informing the practice enables us to ensure your records are updated and that you receive the appropriate support and information throughout your pregnancy.

Please contact the surgery by telephone or through our online services to let us know.

Page last reviewed: 11 September 2026
Page created: 13 March 2026